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How to receive a khata payment
Record money a customer pays against their udhaar. Pick the customer on the Khata page, enter the amount and how it was paid, and Nafaa lowers the balance, counts cash in the drawer and settles the oldest udhaar first.
Updated
When a customer pays back udhaar, record it as a payment in their khata. You do not need to make a bill. Nafaa lowers the balance, shows the payment on the customer’s statement and counts it in the day’s money.
Payments settle the oldest udhaar first. That is why the khata age (how many days the oldest amount has been due) drops as soon as an old amount is paid off.
Record a payment from the Khata page
Step 1: Open the Khata page
In the sidebar, open Customers → Khata (credit). The Udhaar wale list shows everyone who owes money, largest balance first.
Step 2: Click Payment
Find the customer by name or phone and click the green Payment button on their row. The form opens with the full balance already filled in.
Step 3: Enter the amount
Keep the full amount, tap a quick amount, or type what the customer actually paid. Nafaa will not accept more than the balance.
Step 4: Choose how it was paid
Under Kaise mile (how received), pick Cash, JazzCash, Easypaisa, Card or Bank. Only cash is counted in the galla; other methods go to their own account.
Step 5: Add a note
For wallet or bank payments, write the transaction ID in the note.
Step 6: Save
Check Abhi and Is ke baad (balance now and after), then click Receive karein.
- Amount (full balance filled in)
- Kaise mile
- Balance now and after
- Receive karein
Questions
Can I record a payment larger than the udhaar?
No. The payment form stops at the current balance. To keep extra money as an advance, take it at the counter: when the customer is on the bill, checkout can keep the change in their khata.
Does a JazzCash or bank payment go into the cash drawer?
No. Only Cash is counted in the galla. Other methods are recorded under their own payment method.
Related
- Product
Khata
Nafaa Digital Khata replaces the paper udhaar register: every credit sale lands in the customer's khata from the counter, payments and old balances are recorded, balances are grouped by age, credit limits stop runaway udhaar, and a WhatsApp reminder goes out in one tap. - Product
Payments
Nafaa takes every way Pakistan pays: cash, card, JazzCash, Easypaisa, bank transfer, QR and the customer's khata, split across one bill if needed, with a cash register that balances at the end of every shift and payment links for online and phone orders. - Page
How to send udhaar reminders on WhatsApp
Remind customers about their udhaar on WhatsApp from the Khata page. Nafaa writes the message with the name, amount and days due, picks a polite, firm or final tone by age, and opens WhatsApp so you only press Send. - Page
How to sell on udhaar (credit)
Make a credit sale at the Nafaa POS counter: pick the customer, then put the whole bill or the unpaid part in their khata. The customer’s old balance shows on the bill, and the credit limit is checked before the bill is saved. - Page
How to close the cash drawer
Close the galla at the end of a shift in Nafaa’s Cash register: count the cash, compare it with what the system expects, give a reason for any difference, and print the Z-report. Also covers opening a shift and recording cash in or out. - Tool
Udhaar (Khata) Ageing Calculator
List what each customer owes and how long it has been unpaid, and see your udhaar split into age bands: under 7 days, 7 to 30, 30 to 90 and over 90 days. It shows how much is getting old, the average age of the money owed, and who to call first.
Terms used here
Khata
A khata is a ledger, traditionally a paper register, that records what each customer owes a shop on credit and what they have paid back.Udhaar
Udhaar is credit given to a customer: goods are taken now and paid for later.Accounts Receivable
Accounts receivable is the money customers owe a business for goods or services already supplied on credit.Cash Drawer
A cash drawer is the lockable drawer under the counter that holds notes and coins and opens when a cash sale is completed.
Keep your udhaar in a digital khata
Each customer gets a balance, credit limit and WhatsApp reminder, and every payment is on record. 7-day free trial.